I. Introduction The purpose of this Travel and Entertainment (T&E) Policy is to provide guidelines for employees on what expenses are eligible for reimbursement when traveling or entertaining clients on behalf of the company. The policy is intended to ensure that company spending on T&E is reasonable, necessary, and in compliance with applicable laws and regulations and is aligned with the company's budget and financial goals.

II. Eligible Expenses The following expenses are eligible for reimbursement:

• Travel expenses (e.g. airfare, ground transportation, lodging)
• Meals and entertainment expenses (e.g. meals with clients, business-related entertainment activities)
• Miscellaneous expenses (e.g. parking, tolls, internet access)

III. Reimbursement Process All expenses must be submitted for reimbursement within 30 days of the expense being incurred, along with original receipts and a completed expense report. Reimbursement will be made within 14 business days of receipt of the expense report.

IV. Approvals All T&E expenses must be approved in advance by a supervisor or manager. The approval process should take into account the nature of the trip or event, the estimated expenses, and the company's budget and financial goals.

V. Limits and Prohibitions

• All expenses must be reasonable and necessary for the conduct of company business.
• Alcoholic beverages are not eligible for reimbursement.
• Personal expenses (e.g. personal phone calls, personal meals) are not eligible for reimbursement.
• Expenses that violate applicable laws or regulations are not eligible for reimbursement.

VI. Per Diem or Subsistence Allowance A daily allowance for meals and incidental expenses may be provided to employees while traveling. The amount of the allowance will be determined based on the location and the length of the trip.

VII. Advance Payments Employees may request an advance payment of expenses before they incur the expenses. Advance payments will be processed in accordance with company policy and procedures.

VIII. Foreign Currency Exchange If necessary, foreign currency should be converted into the company's home currency at the prevailing exchange rate.

IX. Receipt Requirements Receipts, invoices, or other forms of documentation are required for all expenses. The amount and type of documentation needed will be determined based on the nature and amount of the expense.

X. Airline Ticketing Airfare should be booked through a specific travel agency or airline, or through the company's preferred booking tool. Economy class tickets should be used unless prior approval has been obtained for a higher class of service.

XI. Personal Car Usage Personal cars may be used for business travel, and employees will be reimbursed for mileage at the prevailing IRS rate. The use of personal cars must comply with company policy and all applicable laws and regulations.

XII. Online Booking Tools The company may provide access to online booking tools for travel and entertainment expenses. Employees are expected to use the tools in accordance with company policy and all applicable laws and regulations.

XIII. Audit and Review The company reserves the right to audit and review expenses at any time. Employees may dispute denied expenses in accordance with company policy and procedures.